1. Data Privacy at a Glance

    General information

    Disclaimer: The following text is a translation and is to be understood as a service for our English-speaking users. However, only the German language version is legally binding. The following information provides a simple overview of what happens to your personal information when you visit our website. Personal data is any data with which you can be personally identified. Detailed information on the subject of data privacy can be found in our data privacy statement, which is provided below this text.

    Data collection on our website

    Who is responsible for data collection on this website?

    Data processing on this website is carried out by the website operator. Their contact details can be found in the legal notice of this website.

    How do we collect your data?

    One way your data is collected is when you share it with us. For instance, this may involve data that you enter in a contact form.

    Other data is automatically collected by our IT systems when you visit the website. This is mainly technical data (e.g. Internet browser, operating system or time page is accessed). We collect this data automatically when you visit our website.

    What do we use your data for?

    Some of the data is collected to ensure an error-free use of the site. Other data may be used to analyze your user behavior.

    What rights do you have with regard to your data?

    You have the right at any time and without charge to receive information about the origin, recipient, and intended use of your stored personal data. You also have the right to request the correction, blockage, or deletion of this data. You can contact us at any time at the address given in the legal notice regarding this and any further questions on the subject of data privacy. Furthermore, you have the right to file a complaint to the responsible supervisory authority.

    Analysis tools and third-party tools

    When you visit our website, your surfing behavior can be statistically evaluated. This is done primarily with cookies and so-called analysis programs. The analysis of your surfing behavior is usually anonymous; your surfing behavior cannot be traced back to you. You may opt out of this analysis or prevent it by not using certain tools. You can find detailed information on this in the following data privacy statement. We inform you about the possibilities for opting out in this data privacy statement.

    2. General Information and Mandatory Information

    Data privacy

    The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data privacy regulations as well as this data privacy statement.

    When using this site, various personal data are collected. Personal data are any data that can identify you personally. This data privacy statement explains what data we collect and what we use it for. It also explains how and for what purpose this takes place.

    Please note that data transmission over the Internet (e.g. communication by e-mail) can have security gaps. Complete data protection against third-party access is not possible.

    Information on the responsible party

    The responsible party for data processing on this website is:

    Wikimedia Deutschland – Association for the promotion of Free Knowledge e. V.
    Tempelhofer Ufer 23-24
    10963 Berlin
    Phone: 49 (0)30-577 11 62-0

    Revocation of the consent for data processing

    Many data-processing operations are only possible with your express consent. You can revoke your previously given consent at any time. For this purpose, you can simply send us an informal message by e-mail. The legality of the data processing up to the time of the revocation remains unaffected by the revocation.

    Right to issue an appeal to the competent supervisory authority

    In the event of any violation of data-privacy law, the person concerned has a right to issue an appeal to the competent supervisory authority. The responsible supervisory authority for data-privacy matters is the data-privacy officer of the federal state in which our company is located. A list of data privacy officers and their contact details can be found here:

    Right to data portability

    You have the right to have the data we process, either automatically on the basis of your consent or in fulfilment of a contract, issued to you or to a third party in a standard, machine-readable format. If you request the direct transfer of the data to another responsible party, this will only be done if it is technically feasible.

    SSL or TLS encryption

    This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator. You can recognize an encrypted connection when the address line of the browser changes from „http://“ to „https://“ and by the lock symbol in your browser bar.

    If the SSL or TLS encryption is enabled, the data that you provide to us cannot be read by third parties.

    Information, restriction of processing, deletion

    You have the right, free of charge, to information about your stored personal data, their origin and recipients, the purpose of data processing and, if necessary, a right to correction, restriction of the processing or deletion of these data at any time within the scope of the applicable legal provisions. You can contact us at any time at the address given in the legal notice if you have any further questions on the subject of your personal data.

    Automated decision-making

    We do not make use of automated decision-making, including profiling, pursuant to Art. 22 para. 1 and 4 GDPR.

    Obligation to provide data

    Under no circumstances are you legally or contractually obliged to provide us with personal data. However, without its provision as part of the services listed below, we cannot provide you with the functionality described there.

    3. Data Privacy Officer

    Statutory data privacy officer

    We have appointed a data privacy officer for our company.

    Thorsten Feldmann, LL.M.
    JBB Rechtsanwälte Jaschinski Biere Brexl Partnerschaft mbB
    Christinenstr. 18/19
    10119 Berlin
    Phone: +49 30 443 765 0

    4. Data Collection on Our Website


    Some of the Internet pages use “cookies.” Cookies do not cause any damage to your computer and do not contain any viruses. They serve to make our website more user-friendly, effective, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

    Most of the cookies we use are “session cookies.” They are automatically deleted at the end of your visit. Other cookies remain stored on your computer until you delete them. These cookies allow us to recognize your browser the next time you visit.

    You can adjust your browser settings so that you are informed about cookie settings and only allow cookies in individual cases. You can also decline cookies in certain cases or generally and activate the automatic deletion of cookies when closing the browser. When cookies are deactivated, the functionality of this site may be restricted.

    Cookies, which are required to carry out the electronic communication process or to provide certain functions requested by you (e.g. shopping cart function), are stored pursuant to Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the storage of cookies for the technical, error-free, and optimized delivery of the related services. Insofar as other cookies are stored (e.g. cookies for the analysis of your surfing behavior), they are treated separately in this data privacy statement.

    Server log files

    The provider of the pages automatically collects and stores information in server log files, which your browser automatically sends to us. These are:

    • Browser type and browser version
    • Operating system
    • Referrer URL
    • Host name of the accessing computer
    • Time of the server request
    • IP address

    This data is not compiled together with other data sources.

    The legal basis for data processing is Art. 6 para. 1 lit. f GDPR, which permits the processing of data for the fulfilment of a contract or pre-contractual measures. The data is only stored for a period of 24 hours. All log files created by our systems are then automatically deleted.

    Registration on this website

    You can register on our website to use our additional features. We only use the data entered for the purpose of the application of the respective offer or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise, we will cancel the registration.

    For system-related messages, such as the sending of login links, important changes, for instance, to our services or technically necessary changes, we inform you using the e-mail address you provided during registration. The legal basis for this is Art. 6 para. 1 lit. b GDPR.

    We store the data collected during the registration for as long as you are registered on our website and then subsequently deleted. Legal retention periods remain unaffected.

    To delete your account, simply send an informal email with the subject "delete account" to The legality of the data processing already carried out remains unaffected by the revocation.

    User Feedback (Usersnap)

    This web application uses Usersnap, a user feedback solution provided by Usersnap GmbH, Industriezeile 35, 4020 Linz, ("Usersnap") on our behalf, by integrating Usersnap's web snippet. When using the user feedback solution, information about your use of our web application is transmitted to Usersnap. This is the following information:

    • Operating system
    • Browser version
    • Screen resolution
    • URL
    • Optional: the comments, ratings, feedback, screenshots, etc. you added to the communication.
    • Optional: the contact options you added to the communication, e.g. username or email address.

    Usersnap uses the automatically collected information to add contextual information to manually submitted feedback from users, to analyze feedback items, and to create reports in Usersnap's dashboard.

    Retention period of communication and metadata

    Personal data obtained through Usersnap as part of the collection of comments and feedback will be deleted after a maximum of 2 years.

    Legal basis

    The legal basis for this is Art. 6 para. 1 lit. f) GDPR. Our legitimate interest is the documentation and tracking of feedback.


    If you wish, we can conduct interviews with you by arrangement, in which you can describe your experiences with our offers and services. These interviews will be conducted online in the technical manner we agreed upon in the preliminary correspondence (e.g. via Big Blue Button, Google Hangouts, etc.). We may take written notes during this process, which we anonymize after a period of one month. If you have expressly consented beforehand, we also record the interview.

    Storage period of communication and metadata

    If you have consented to the recording of the interview, a transcription will be made within four weeks. The recording itself is deleted immediately after transcription and all references to persons are removed from it. If we would like to keep the recording longer, we will coordinate this with you in advance in each individual case. We will store and archive the anonymized transcriptions and our notes for the long term.

    Legal basis

    The use of the interviews for improvement and optimization purposes represents the legitimate interest in the data processing taking place for these purposes. The legal basis is therefore Art. 6 para. 1 lit. f) DSGVO.

    The legal basis for  the creation and processing of the video files is Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the documentation and archiving of the interviews.


    There are several ways in which you can register for one of our newsletters. In this case, we use your e-mail address to send you information about current topics and our work. The legal basis for the processing is your consent (Art. 6 para. 1 lit. a) GDPR). You can revoke your consent at any time with effect for the future, e.g. by sending an e-mail to or by clicking on an unsubscribe link in one of the e-mails sent to you. The revocation shall not affect the lawfulness of the processing operations carried out on the basis of the consent up to the time of the revocation.

    We also analyze your use of our newsletter, e.g. the link or button you clicked. This serves to improve our offers.

    The processing for these purposes is based on Art.  6 para. 1 lit. f GDPR, whereby our legitimate interest lies in the aforementioned purposes. If you do not agree with the analysis, you can object at any time by unsubscribing the e-mails.

    5. Analysis Tools and Advertising

    Matomo (formerly Piwik)

    This website uses the open source web analysis service Matomo. We use Matomo in a variant with cookies and a variant without cookies. Both variants collect certain information from you in order to optimize and improve our website. We also use the „event tracking“ and “custom dimensions” function, which analyses interactions with elements of the website and thus provides us with particularly useful information on the use of the site. For this purpose, the information generated by the cookie about the use of this website is collected and stored on our server. We configured Matomo to automatically anonymise data so you don’t process any personal data. The IP address is shortened before storage so that it is not possible to draw any conclusions about you as a person from the start.  Optional cookies are only set with your consent, which you can give us via our cookie management. You can also revoke your consent there at any time. The storage period of the cookies is 30 minutes or 13 months. Matomo is operated on our own servers, and the information about the use of this website is not passed on to third parties in any other way.

    The processing under the variant without cookies takes place without your consent due to our legitimate interest in the aforementioned purposes (Art. 6 para. 1 lit. f) GDPR). Of course, you can declare your objection here by clicking on the following link. You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better user experience for you and others.

    6. Other Recipients

    The departments within Wikimedia that are responsible for processing your requests have access to your data. In addition, we employ external service providers to the extent that we are unable to provide services ourselves or are unable to do so effectively. These external service providers are primarily providers of IT services and telecommunications services. Where the legal requirements are met, we have concluded order processing agreements with these service providers.

    In general, transfers to third countries do not take place. We do, however, use the Google Workspace service of Google LLC („Google“), 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA for our operations. An adequate level of data protection is ensured by the standard contractual clauses.

    Conclusion of contract for order-data processing

    We have concluded a contract with our service provider in which we require them to protect our customers‘ data and to not to pass it on to third parties.


    Wikimedia Deutschland
    Gesellschaft zur Förderung Freien Wissens e. V.
    PO Box 61 03 49
    10925 Berlin

    The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g. names, e-mail addresses, etc.).

    Phone: 49 (0)30-577 11 62-0

    Fax: +49 (0)30-577 11 62-99